All requests for action or discussion must be submitted through the online Issue/Request for Action (IRFA) form. The online form encourages precise wording when describing the subject, justification and requested committee action. Supporting documentation should be attached to the form.
The completed form and supporting documentation will be forwarded to the appropriate committee(s). Coordination among multiple committees may also be necessary, depending upon the issue.
Submitted requests for action or discussion will be addressed by the assigned committee at the next appropriate CVSA meeting – either the CVSA Workshop (held in the spring) or the CVSA Annual Conference and Exhibition (held in the fall).
To assist CVSA committee chairs in developing and managing their agendas for the CVSA Workshop and the CVSA Annual Conference and Exhibition, issues/requests must be received at least 30 days prior to the workshop or the annual conference or they cannot be guaranteed to be placed on committee agenda(s) for that upcoming meeting.
If IRFAs are received less than 30 days prior to the appropriate upcoming workshop or conference, the committee chair will use his or her discretion as to whether or not the submission will be covered on that agenda. If not, the IRFA will be placed on the agenda of the next meeting after that.
This requirement was established to provide adequate committee preparation and agenda time for these issues to be dealt with thoroughly and appropriately.