CVSA Annual Conference and Exhibition

September 8-12, 2024

Big Sky, Montana

Hotel, Travel and General Information

Conference Location

Big Sky Resort
50 Big Sky Resort Road
Big Sky, MT 59716

Hotel Accommodations

All accommodations at Big Sky Resort are currently all sold out.

CVSA has negotiated room blocks and special rates at the Lodge at Big Sky and Residence Inn Big Sky/The Wilson. Those hotels are not part of Big Sky Resort properties but they are nearby and still have rooms available:

 

Residence Inn Big Sky/The Wilson Hotel
145 Town Center Avenue
Big Sky, MT 59716
Phone: 406-995-9000
Check in: 4 p.m. | Check out: 11 a.m.

Reserve your accommodations at The Wilson. Rooms are sold out on Saturday, Sept. 7. Rooms are available on all other nights.

The Wilson Hotel offers accommodations at $329-$349 per night, plus 12% tax. The CVSA hotel rate will be available until Friday, Aug. 16, or until the room block sells out. After Aug. 16, all unreserved rooms will be released to the general .

Note: This building is down mountain and a 15-minute drive from all conference locations. A daily shuttle will be provided for access to the conference. The Wilson is not a Big Sky Resort property.

 

The Lodge at Big Sky
75 Sitting Bull Road
Big Sky, MT 59716
Check in: 4 p.m. | Check out: 11 a.m.
Phone: 406-995-7858

Reserve your room at The Lodge at Big Sky by calling 406-995-7858 and referencing the “Commercial Vehicle Safety Alliance room block.”

The Lodge at Big Sky offers accommodations at $249-$269 per night, plus 19% tax. The CVSA discounted rate will be available until Friday, Aug. 16, or until the room block sells out. After Aug. 16, all unreserved rooms will be released to the general public. The Lodge at Big Sky is not a Big Sky Resort property, but is located on the mountain and walking distance to conference sessions. If you need to cancel your hotel reservation, you must do so 30 days prior to arrival date to avoid cancellation fees, which is hotel policy. Cancellation fees equal the cost of one night’s stay plus tax.

 

Below is information for the sold-out Big Sky Resort properties for reference. None of these properties are still accepting reservations.

NOTE: If a cancellation is received, that room will be made available via the reservation webpage. Big Sky Resort’s accommodations start at $245 per night, plus 22.8% tax. Big Sky has a mix of hotel, condo and cabin housing.

Big Sky Resort
50 Big Sky Resort Road
Big Sky, MT 59716
Phone: 800-548-4486
Check-in: 5 p.m. | Check-out: 11 a.m.

IMPORTANT: The links below are to view details about the accommodations. Do not click on “Book Now” from those pages; you will not get the discounted CVSA rate. You’ll need to return to this page and book from the reservation link above.

  • Big Horn – one-bedroom condo
  • Huntley Lodge – two queen beds or two queen beds with twin loft hotel room
  • Stillwater – one-bedroom condo
  • Summit Hotel – one king or two queen bed hotel rooms
  • Village Center – murphy-bed studio condo
  • Whitewater Inn – one king-bed, two queen-bed or three queen-bed hotel rooms. Note: This building is down mountain, and a car is required to access conference locations. The property is a 15-minute drive from all conference locations.

At the time of reservation, guests will be charged a $1 deposit. Fourteen days prior to arrival, guests will be charged a deposit equal to one night’s stay. If you need to cancel your hotel reservation, you must do so 14 days prior to arrival date to avoid cancellation fees, which is hotel policy. Cancellation fees equal the cost of one night’s stay plus tax.

 

All accommodations are “first come, first served” and may sell out at any time.

Please note, hotel rooms are restricted to those who have registered, or intend to register, for the Annual Conference and Exhibition. Further, CVSA prohibits the act of “suitcasing,” which is being in the hotel or conference space with the intention of soliciting business without registering for the conference and/or exhibit booth.

Note: CVSA works only with the official accommodations providers listed on the event website and does not endorse the use of any third-party booking companies. Be aware of the malicious practice of room poaching where third-party companies portray themselves as being associated with an event to solicit attendees for room reservations. This practice can not only be fraudulent but also has the potential to expose the association to penalties and cause increased room rates for future meetings.

Airport and Transportation Information

Big Sky is located 50 miles from the Bozeman Yellowstone International Airport.

Please note that rideshare apps like Uber and Lyft are not available in the Big Sky area. Pre-arranging shuttle service or a rental car is recommended.

Parking

Big Sky offers free and paid parking on-site.

Event Registration and Member Services

  • Sunday – 3 to 5 p.m.
  • Monday – 7 a.m. to 5:30 p.m.
  • Tuesday – 7 a.m. to 5:30 p.m.
  • Wednesday – 7 a.m. to 5:30 p.m.
  • Thursday – 7 a.m. to 12 p.m.

Name Badges

You must wear your name badge to participate in all meetings, breaks, receptions and events. Hotel staff has been instructed to look for name badges at all functions and will ask that you leave the area should you not display one. If you require assistance, CVSA staff can be identified by a red ribbon on their name badge. In addition, CVSA sponsors will be identified with a sponsor icon and exhibitors with an exhibitor icon on their badges. Please take the time to thank them for their continued support and commitment.

Dress Code

  • General Session: Business
  • All Other Sessions: Business Casual
  • Receptions: Casual

President’s Charity

Montana Hope Project

Weather

The average high temperature in September in Big Sky, Montana, is 60 degrees with a low of 34 degrees Fahrenheit.

Events Health Policy

CVSA makes the health and safety of all conference attendees a priority. We are committed to following all U.S. Centers for Disease Control and Prevention guidelines as well as local health and facility protocols to help prevent the spread of COVID-19 and will adopt enhanced health and safety measures, as appropriate, at the CVSA Annual Conference and Exhibition. Please view details of the policy including attendee requirements here.

Events Code of Conduct

CVSA is committed to providing a safe, productive and welcoming environment for all meeting participants. All participants, without exception, are expected to abide by this events code of conduct across any and all technologies used to execute a CVSA event whether in person or virtual event. All participants must comply with the instructions of the host(s), moderator and CVSA staff. CVSA has a zero-tolerance policy for any form of discrimination or harassment by participants. 

Examples of unacceptable behavior are: 

  • Unauthorized sharing of login credentials with another user, including unregistered users; any unregistered user found participating will be required to pay the full registration fee, including the late registration fee. 
  • Recording, copying and/or sharing of any media, including screenshots. 
  • Engaging in unsafe practices while participating in a virtual event, such as driving a car.
  • Harassment, disrespect, intimidation or discrimination in any form. 
  • Verbal or written abuse of any participant, including, but not limited to, comments related to race, color, ethnicity, age, religion, national origin, gender identity, sexual orientation, disability, physical appearance, body size, etc. 
  • Sharing inappropriate, nude and/or sexual images. 
  • Threatening or stalking a participant. 

To report an incident of unacceptable behavior, please contact CVSA Executive Director Collin Mooney or CVSA Deputy Executive Director Adrienne Gildea. CVSA reserves the right to take any action deemed necessary and appropriate, including immediate removal from the meeting without warning or refund, in response to any incident of unacceptable behavior. CVSA may also, at its discretion, prohibit attendance at any future meeting, virtually or in person. 

Media Policy

Members of the press understand that no individual may be quoted by name, rank, jurisdiction or title concerning comments made during this conference or any other meetings. If any member of the press wants to use or obtain a quote, they may only do so with written permission of that individual and the Alliance. CVSA’s conferences and meetings – whether conducted in-person or online – are opportunities for CVSA members and industry stakeholders to speak freely, discuss topics and issues, and share ideas and perspectives without concern of print or online attribution. For more information, contact CVSA Director of Communications Nicole Leandro. 

Consent to Multimedia Use

Registration and attendance at and participation in CVSA meetings and other activities – in-person or virtually – constitutes an agreement by the registrant to CVSA’s use and distribution of the registrant’s or attendee’s image or voice in photographs, videotapes, electronic reproductions, and audiotapes of such events and activities. 

Copyright Acknowledgement

By registering and attending the event, an attendee may participate or contribute to discussions regarding the Standards and CVSA Materials (“work product”) and hereby acknowledges that it is their intent and understanding that the intellectual property, including copyright in and to the work product, and all derivative works and/or any modifications and variations of the work product, did, does and will vest solely in CVSA. To the extent that an attendee contributes to the work product during the event, they do not claim any ownership in the work product and instead hereby completely assign any and all copyrights and any other intellectual property rights in their contributions to CVSA. 

Questions

Contact CVSA Manager of Meetings and Events, Cassy Dafin.