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CVSA/FMCSA Data Quality and Systems Training

August 16-18, 2022

Indianapolis, Indiana

Schedule

Note: This schedule is subject to change.

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August 15, 2022

02:00 PM ET - 05:00 PM ET

Event Registration and Member Services

Wabash Foyer, Indiana Convention Center, Level 1

August 16, 2022

07:00 AM ET - 09:00 AM ET

Networking Breakfast

Rooms 101-104, Indiana Convention Center, Level 1

09:00 AM ET - 10:00 AM ET

General Session

Wabash Ballroom 1, Indiana Convention Center, Level 1

Moderator: Holly Skaar, Commercial Vehicle Safety Research Analyst Sr., Idaho State Police, Information Systems Committee Chair 

10:00 AM ET - 10:30 AM ET

Networking Refreshment Break

Rooms 101-104, Indiana Convention Center, Level 1

10:30 AM ET - 12:00 PM ET

A Day in the Life of a Data Quality Analyst

Rooms 109-110, Indiana Convention Center, Level 1

Instructors: Beth Deysher, Zahra Nassirzadeh

Learn how your MCSAP Office peers monitor, improve and maintain their state’s data quality and use SAFETYNET data to support state CMV program needs. Share practices and procedures with your peers, receive a handy checklist and identify new approaches that fit your state’s needs. 

By the end of this session, you will be able to: 

  • Identify daily, weekly and monthly data analysis tasks to continually ensure quality data and support state CMV program needs 
  • Identify a new data analysis practice you can incorporate into your workflow, or modify an existing approach, to ensure quality data 

10:30 AM ET - 12:00 PM ET

Using DataQs and Addressing RDRs

Rooms 107-108, Indiana Convention Center, Level 1

Instructors: Jeremy Crowell, Janna Cox

Learn how to respond to requests for data reviews (RDRs) using best practices set forth in the DataQs Analyst Guide and how to successfully research requests using online resources.  

By the end of this session, you will be able to: 

  • Consistently respond to requests by following best practices set forth in the Analyst Guide 
  • Access and use online resources to successfully research requests and to educate state law enforcement and inspectors 

12:00 PM ET - 01:00 PM ET

Networking Lunch (Provided)

Rooms 101-104, Indiana Convention Center, Level 1

01:00 PM ET - 02:30 PM ET

Adjudicated Citations Policy Refresher

Rooms 107-108, Indiana Convention Center, Level 1

Instructors: David Hetzel, Debra Bax-Boyce

FMCSA’s DataQs system is used by motor carriers and drivers to request a review of crash and inspection data issues. This session will review examples of requests submitted in the inspection adjudicated citation. 

By the end of this session, you will learn: 

  • Basic and finer points of the adjudicated citations policy 
  • How to apply the adjudicated outcomes 
  • How to apply definitions (e.g., costs, fines or fees) to the outcomes 
  • How to evaluate plea agreements  
  • How to handle multiple violations on a single citation 

01:00 PM ET - 02:30 PM ET

Common Issues

Rooms 109-110, Indiana Convention Center, Level 1

Instructors: Nelson Canas, Jim Wright

Learn how to identify, address and, in some cases, prevent common issues that arise when processing records in SAFETYNET: rejected records, missing inspections and crash reportability.  

By the end of this session, you will be able to: 

  • Use Activity Logs to find rejected records 
  • Locate records that are missing due to interrupted downloads 
  • Verify crash records for reportability

02:30 PM ET - 03:00 PM ET

Networking Refreshment and Snack Break

Rooms 101-104, Indiana Convention Center, Level 1

03:00 PM ET - 04:30 PM ET

Research Data and Impove Data Quality Using FMCSA System

Rooms 109-110, Indiana Convention Center, Level 1

Instructors: Olivia Gillham, Jeremy Crowell

Learn about FMCSA systems that are available to research data and improve data quality, including DIR, SAFER, Query Central, MCMIS and ITD. Through technical demonstrations and hands-on exercises, become familiar with how to access the systems and which best support your research efforts. Return to your state armed with practical tools to improve the data that support state and FMCSA safety programs.  

By the end of this session, you will be able to:   

  • Identify FMCSA and non-FMCSA systems available for research 
  • Use the systems to find and retrieve relevant information 
  • Explain what information can be retrieved from each system and when to use each system

03:00 PM ET - 04:30 PM ET

SSDQ Measures

Rooms 107-108, Indiana Convention Center, Level 1

The State Safety Data Quality (SSDQ) measures form the backbone of FMCSA’s Data Quality program. Learn how to monitor and improve your state’s measures using the data dashboard, reports and tools located on the FMCSA Data Quality website.   

Instructors: Kevin Berry, Chris Driscoll

By the end of this session, you will be able to: 

  • Use the SSDQ Overall State Rating page on the DQ website to analyze the performance trend for each measure 
  • Explain how the SSDQ measures are calculated and be able to identify the required fields  
  • Navigate the State Data Quality page and utilize the data visualization tool to analyze underlying data
  • Locate, produce and utilize the Supplemental Analysis Reports to improve measures 
  • Explain how your data quality specialist can assist with your improvement efforts 

06:00 PM ET - 08:00 PM ET

NAIC Sponsor Recognition, Volunteer Appreciation and Patch Exchange Reception

Serpentine Lobby, Indiana Convention Center, Level 1

August 17, 2022

07:00 AM ET - 08:30 AM ET

Networking Breakfast

Rooms 101-104, Indiana Convention Center, Level 1

07:00 AM ET - 05:00 PM ET

Event Registration and Member Services

Wabash Foyer, Indiana Convention Center, Level 1

08:30 AM ET - 10:30 AM ET

Problems in Motor Carrier Matching

Rooms 109-110, Indiana Convention Center, Level 1

Instructor: David Hetzel

The MCMIS Crash File contains statewide crashes that meet the federal reportable criteria. Those motor carrier records with a USDOT number will have their crash safety event reflected in SMS. There are various challenges to finding the correct USDOT number. This session will review examples of crash reports that may contribute to the problem by not collecting the data, as well as a review of case studies on how to find missing motor carrier information. 

By the end of this session, you will learn:   

  • How crash reports may contribute to missing motor carrier data 
  • How to use DIR to find motor carrier information 
  • How to use Query Central to find motor carrier information 
  • How to use MCMIS to review a motor carrier’s information 
  • How to use internet searches to find motor carrier information

08:30 AM ET - 10:30 AM ET

IT Modernization Overview

Rooms 107-108, Indiana Convention Center, Level 1

FMCSA IT Leadership will present a look at how FMCSA systems will operate in the future. FMCSA’s Director of IT Ankur Saini will start with recent work performed on the National Registry, MCMIS and Inspection Modernization, and give a roadmap of future work to be done. 

10:30 AM ET - 11:00 AM ET

Networking Refreshment Break

Rooms 101-104, Indiana Convention Center, Level 1

11:00 AM ET - 12:30 PM ET

SAFETYNET Queries

Rooms 109-110, Indiana Convention Center, Level 1

Instructors: Olivia Gillham, Nelson Canas

Learn how to create queries and save them to reuse later. After a brief introduction on the basics of the SAFETYNET Query function, learn how your peers build queries to answer questions using their SAFETYNET data. 

By the end of this session, you will be able to: 

  • Use a date range in a query to effectively select required records 
  • Modify existing queries to create new ones 
  • Build new queries based on examples from peers 

11:00 AM ET - 12:30 PM ET

Inspection Platform - Inspectors View

Rooms 107-108, Indiana Convention Center, Level 1

Learn how inspectors will access the front-end of FMCSA’s new Inspection Platform. Participants will see how users will be able to log into the system and conduct an inspection.   

12:30 PM ET - 01:30 PM ET

Networking Lunch (Provided)

Rooms 101-104, Indiana Convention Center, Level 1

01:30 PM ET - 03:00 PM ET

Customizing Reports Using Pivot Tables

Rooms 109-110, Indiana Convention Center, Level 1

Instructors: Beth Deysher, Zahra Nassirzadeh

Pivot Tables are a powerful tool that quickly summarize large amounts of data to support analysis, track program activity and create reports. Using technical demonstration and hands-on, peer-inspired exercises, learn how to export SAFETYNET data into Excel and produce PivotTables. 

By the end of this session, you will be able to: 

  • Select and export inspection records from SAFETYNET to Excel 
  • Create and modify Pivot Tables to track program activity

01:30 PM ET - 03:00 PM ET

Inspection Platform - Reviewers View

Rooms 107-108, Indiana Convention Center, Level 1

Learn how inspectors will access the front-end of FMCSA’s new Inspection Platform. Participants will see how reviewers will perform their roles in providing high-quality inspection data.   

03:00 PM ET - 03:30 PM ET

Networking Refreshment and Snack Break

03:30 PM ET - 05:00 PM ET

Inspection Platform - Administrators View

Rooms 107-108, Indiana Convention Center, Level 1

Learn how inspectors will access the front-end of FMCSA’s new Inspection Platform. Participants will see how system administrators will set up their organizations for success and provide a management view of their inspection data. 

03:30 PM ET - 05:00 PM ET

SAFETYNET Data Quality Tool

Rooms 109-110, Indiana Convention Center, Level 1

Instructors: Catherine McInnis, State Partner

Learn about the SAFETYNET Data Quality Tool reports that identify issues with crash and inspection data before uploading to the Motor Carrier Management Information System (MCMIS). Run these reports instead of writing and running separate SAFETYNET queries to find crash and inspection records that might need data quality improvement.  

By the end of this session, you will be able to: 

  • Retrieve the download installation instructions from the Download Center 
  • Run the data quality reports to capture records that may need data quality improvement 
  • Use the reports generated from the tool to identify problems with inspection and crash data before uploading records to MCMIS 

August 18, 2022

07:00 AM ET - 08:30 AM ET

Networking Breakfast

Rooms 101-104, Indiana Convention Center, Level 1

07:00 AM ET - 04:30 PM ET

Event Registration and Member Services

Wabash Foyer, Indiana Convention Center, Level 1

08:30 AM ET - 10:00 AM ET

SAFETYNET Configuration: Locally Defined Fields

Rooms 109-110, Indiana Convention Center, Level 1

Instructors: Nelson Canas, Jim Wright

Take a deep dive into SAFETYNET’s Locally Defined Fields – SAFETYNET’s answer to collecting supplemental crash and inspection data. Learn how to add, delete and query them in SAFETYNET. Through demonstrations and exercises, learn how your peers use Locally Defined Fields to augment the inspection and crash data. 

By the end of this session, you will be able to: 

  • Add and delete Locally Defined Fields in SAFETYNET to collect supplemental crash and inspection data 
  • Build queries using Locally Defined Fields to check that officers are collecting the supplemental data correctly 
  • Add Locally Defined Fields to SAFETYNET’s facsimile reports to inform a driver and/or motor carrier about the additional information being collected 
  • Locate configuration resources to support your continuous learning

08:30 AM ET - 10:00 AM ET

A&I Online

Rooms 107-108, Indiana Convention Center, Level 1

Instructors: Jeremy Crowell, Janna Cox

Learn how to use the data sources and reports in FMCSA’s Analysis & Information (A&I) Online website to track commercial motor vehicle program activities and improve data quality.  

By the end of this session, you will be able to:  

  • Identify the data source to differentiate the available reports 
  • Use the reports available to answer questions from carriers, drivers and management 
  • Assess the benefits to identify the reports needed to solve data inquiries 

10:00 AM ET - 10:30 AM ET

Networking Refreshment Break

Rooms 101-104, Indiana Convention Center, Level 1

10:30 AM ET - 12:00 PM ET

Completeness

Rooms 109-110, Indiana Convention Center, Level 1

Instructors: Olivia Gillham, Catherine McInnis

FMCSA relies on the states for complete, accurate and comprehensive data on crashes and inspections to focus resources and reduce crashes. Learn about the SSDQ Inspection Record Completeness and Crash Record Completeness measures. Through technical instruction and hands-on SAFETYNET exercises, learn how to use the SAFETYNET Data Quality Tool and web-based State Data Analysis Reports to identify incomplete records. Time will be available for you to share your ideas on how to research driver and vehicle data. 

By the end of this session, you will be able to: 

  • Find records that fail one of the Crash or Inspection Completeness measures 
  • Determine what fields need to be corrected in the incomplete records 
  • Research and correct the incomplete information to ensure that record passes the relevant Completeness measure 
  • Explain how to handle records that cannot be completed 

10:30 AM ET - 12:00 PM ET

Crash Data Reporting

Rooms 107-108, Indiana Convention Center, Level 1

Instructors: David Hetzel

FMCSA’s DataQs system is used by motor carriers and drivers to request a review of crash and inspection data issues. This session will review examples of requests submitted in the Crash-Not Reportable category. This session will cover introductory and more in-depth issues.  

By then end of the session, you will learn: 

  • The criteria for the vehicles and accident severity 
  • How to identify vehicles that qualify and do not qualify 
  • How to qualify non-collision accidents (e.g., overturns, fires, etc.) 
  • How to qualify non-contact vehicles 
  • How to determine disabling versus functional or mechanical issues

12:00 PM ET - 01:00 PM ET

Networking Lunch (Provided)

Rooms 101-104, Indiana Convention Center, Level 1

01:00 PM ET - 02:30 PM ET

Accuracy

Rooms 109-110, Indiana Convention Center, Level 1

Learn about the State Safety Data Quality (SSDQ) Inspection Accuracy and Crash Accuracy measures and the important link between reporting the correct carrier and commercial motor vehicle safety. Apply the Carrier Match Tool in SAFETYNET to identify the correct carrier. Time will be available for you to share your ideas on how to research carrier data. 

Instructors: Kevin Berry, Dana Schweitzer 

By the end of this session, you will be able to: 

  • Use Crash Accuracy Records to Research Report to correct carrier information in MCMIS and improve the SSDQ Accuracy rating 
  • Explain the importance of processing the census update daily to ensure current data are being used 
  • Differentiate between batch and individual searches in SAFETYNET 
  • Conduct a batch search and an individual search in SAFETYNET to match a record to a carrier registered with FMCSA

01:00 PM ET - 02:30 PM ET

FMCSA Portal, OCs and Account Management

Rooms 107-108, Indiana Convention Center, Level 1

The FMCSA Portal is the focal point for how most of FMCSA’s systems are accessed. This session will show participants how to request roles and access and navigate through the portal. Organization coordinators (OCs) 

are also encouraged to attend for refresher training. This course will also provide training on relevant cybersecurity and privacy issues related to accessing FMCSA systems. 

Through presentation and demonstration, participants will learn: 

  • How to create accounts and request access to FMCSA systems 
  • How to navigate to FMCSA’s connected systems 
  • For organization coordinators, how to manage their users’ accounts, including the Account Validation Survey 
  • For organization coordinators, get answers to questions on account management

02:30 PM ET - 03:00 PM ET

Networking Refreshment and Snack Break

Rooms 101-104, Indiana Convention Center, Level 1

03:00 PM ET - 04:30 PM ET

Closing Session: Wrap-up and Open Forum

Wabash Ballroom 1, Indiana Convention Center, Level 1

In this closing session, we will review and address topics brought up during the training, discuss what you want to see in future FMCSA systems, ask questions of FMCSA and CVSA during an open forum, and share what you liked or didn’t like about the training.