Note: This schedule is subject to change.
March 5, 2024
07:00 AM ET - 05:00 PM ET
Event Registration and Member Services
Boston Park Plaza, Mezzanine Level, Grand Ballroom AB Foyer
07:00 AM ET - 08:00 AM ET
Networking Breakfast
Boston Park Plaza, Lobby Level, Avenue 34
08:00 AM ET - 10:00 AM ET
General Session
Boston Park Plaza, Mezzanine Level, Grand Ballroom A
10:00 AM ET - 10:30 AM ET
Networking Refreshment Break
Boston Park Plaza, Mezzanine Level, Ballroom AB Foyer
10:30 AM ET - 12:00 PM ET
New Analyst Session 1
Boston Park Plaza, Mezzanine Level, Grand Ballroom B
Instructors: Nelson Canas, Jim Wright
Participants with less than two years’ experience are asked to attend these sessions. This session will offer new analysts the opportunity to meet with other States and learn about the role an analyst plays within the Data Quality Program. New analysts will learn an overview of the tasks accomplished on a daily, weekly, monthly, and yearly basis and receive an introduction to various FMCSA systems available on A&I Online. Attendees will learn about the sessions available to them over the course of the week and time will be given for new analysts to ask questions and identify topics of interest.
By the end of this session, participants will:
- Meet with other new analysts and network among other States.
- Explain their role as an analyst within the Data Quality Program.
- Explain the tasks that an analyst completes on a daily, weekly, monthly, and yearly basis.
- Understand the FMCSA systems and resources available on A&I Online.
10:30 AM ET - 12:00 PM ET
How to Train a New Analyst
Boston Park Plaza, Mezzanine Level, Clarendon Room
Instructors: Beth Deysher, Zahra Nassirzadeh
Participants with two or more years’ experience are asked to attend this session. This session will offer States the opportunity to identify topics and tasks a new analyst needs to understand, as well as what training resources are available or needed. Time will be available for States to share best practices about training new analysts and what resources are used in the training.
By the end of this session, participants will:
- Identify what topics and tasks new analysts need to understand and accomplish.
- Identify what training resources are currently available and what resources are still needed for training new analysts.
12:00 PM ET - 01:30 PM ET
Networking Lunch (Provided)
Boston Park Plaza, Lobby Level, Avenue 34
01:30 PM ET - 03:00 PM ET
New Analyst Session 2
Boston Park Plaza, Mezzanine Level, Grand Ballroom B
Instructors: Catherine McInnis, Jeremy Crowell
Participants with less than two years’ experience are asked to attend these sessions. This session will offer new analysts the opportunity to meet with other States and learn about the role an analyst plays within the Data Quality Program. New analysts will learn an overview of the tasks accomplished on a daily, weekly, monthly, and yearly basis and receive an introduction to various FMCSA systems available on A&I Online. Attendees will learn about the sessions available to them over the course of the week and time will be given for new analysts to ask questions and identify topics of interest.
By the end of this session, participants will:
- Meet with other new analysts and network among other States.
- Explain their role as an analyst within the Data Quality Program.
- Explain the tasks that an analyst completes on a daily, weekly, monthly, and yearly basis.
- Understand the FMCSA systems and resources available on A&I Online.
01:30 PM ET - 03:00 PM ET
DataQs Data
Boston Park Plaza, Mezzanine Level, Clarendon Room
Instructors: David Hetzel, Debra Bax
03:00 PM ET - 03:30 PM ET
Networking Refreshment and Snack Break
Boston Park Plaza, Mezzanine Level, Ballroom AB Foyer
03:30 PM ET - 05:00 PM ET
Timeliness
Boston Park Plaza, Mezzanine Level, Clarendon Room
Instructors: Kevin Berry, Lynde Rockwell
Learn about the State Safety Data Quality (SSDQ) Inspection and Crash Timeliness Measures and recognize differences between local and lead agencies in their reporting processes. Dig deeper into State data using the Records to Research supplemental report to identify trends impacting the Timeliness Measures. Time will be available for States to share ideas about improving the Timeliness Measures.
By the end of this session, participants will:
- Understand what the Timeliness Measures are looking at and what affects the data used to determine the measure.
- Recognize differences within the records process between local and lead agencies.
- Analyze the Records to Research supplemental report to identify trends with agencies, officers, and time periods.
03:30 PM ET - 05:00 PM ET
Crash Records Process
Boston Park Plaza, Mezzanine Level, Grand Ballroom B
Instructors: Nelson Canas, Beth Deysher
Many people and agencies are involved in the processed that provide accurate, complete, and timely data to FMCSA. The crash record process begins with the collection of data at the scene of a crash and then goes through multiple phases before being uploaded to FMCSA. Learn about the crash record process and identify where potential issues or bottlenecks might occur within the process. Time will be available for States to share ideas about identifying and resolving or improving potential issues or bottlenecks within a State’s process.
By the end of this session, participants will:
- Explain the crash records process from event to SSDQ Measure.
- Identify potential issues or bottlenecks within the process and understand resources available to States to help resolve the issues.
- Identify at least one potential issue and a corresponding resolution or change that could be implemented in your State’s process.
March 6, 2024
07:00 AM ET - 05:00 PM ET
Event Registration and Member Services
Boston Park Plaza, Mezzanine Level, Ballroom AB Foyer
07:00 AM ET - 08:30 AM ET
Networking Breakfast
Boston Park Plaza, Lobby Level, Avenue 34
08:00 AM ET - 10:00 AM ET
DQ Functionality in SafeSpect
Boston Park Plaza, Mezzanine Level, Grand Ballroom B
Instructor: FMCSA IT
08:30 AM ET - 10:00 AM ET
Timeliness
Boston Park Plaza, Mezzanine Level, Clarendon Room
Instructors: Kevin Berry, Lynde Rockwell
Learn about the State Safety Data Quality (SSDQ) Inspection and Crash Timeliness Measures and recognize differences between local and lead agencies in their reporting processes. Dig deeper into State data using the Records to Research supplemental report to identify trends impacting the Timeliness Measures. Time will be available for States to share ideas about improving the Timeliness Measures.
By the end of this session, participants will:
- Understand what the Timeliness Measures are looking at and what affects the data used to determine the measure.
- Recognize differences within the records process between local and lead agencies.
- Analyze the Records to Research supplemental report to identify trends with agencies, officers, and time periods.
10:00 AM ET - 10:30 AM ET
Networking Refreshment Break
Boston Park Plaza, Mezzanine Level, Ballroom AB Foyer
10:30 AM ET - 12:00 PM ET
Reporting Capabilities in SafeSpect
Boston Park Plaza, Mezzanine Level, Grand Ballroom B
Instructors: FMCSA IT
Learn how to generate reports in SafeSpect, including: Inspector Activity Summary Reports, Data Quality Reports, Repair Certification Reports, and Inspection Downloads. Participants will also learn how SafeSpect users can leverage light analytics through the Inspections download and heavy analytics and business intelligence by leveraging the API integration with State’s reporting solutions.
By the end of this session, participants will:
- Generate various reports in SafeSpect.
- Leverage light and heavy analytics within State reporting solutions.
10:30 AM ET - 12:00 PM ET
Accuracy
Boston Park Plaza, Mezzanine Level, Clarendon Room
Instructors: Catherine McInnis, Jessica Russell
Learn about the State Safety Data Quality (SSDQ) Inspection and Crash Accuracy Measures and the link between reporting the correct carrier and CMV safety. Dig deeper into State data using the Records to Research supplemental report to identify records with inaccurate information and learn how to research the accurate information in these problematic records. Through technical instruction and hands-on exercises, learn how to correct records with missing USDOT Numbers and how to identify inaccurate information when a USDOT Number is provided. Time will be available for States to share ideas about researching driver and vehicle data.
By the end of this session, participants will:
- Understand what information the Accuracy Measures are looking at and what affects the data used to determine the measures.
- Use the Records to Research supplemental report to identify records with inaccurate information.
- Research information in problematic records and find the accurate information to correct the record.
12:00 PM ET - 01:30 PM ET
Networking Lunch (Provided)
Boston Park Plaza, Lobby Level, Avenue 34
01:30 PM ET - 03:00 PM ET
Search Criteria in SafeSpect
Boston Park Plaza, Mezzanine Level, Grand Ballroom B
Instructors: FMCSA IT
In this session, participants will learn how to search inspections based on the user’s role within their organization. Search criteria include INSP Report Number, Status, Inspector Name, Inspector Radio #, DOT #, Carrier Name, VIN, License Plate #, CVSA Decal #, and Driver License #.
By the end of this session, participants will:
- Search inspection records based on the user’s role within their organization.
01:30 PM ET - 03:00 PM ET
Completeness
Boston Park Plaza, Mezzanine Level, Clarendon Room
Instructors: Olivia Gillham, Jim Wright
To focus resources and reduce crashes, FMCSA relies on States for complete (i.e., accurate and comprehensive) data on crashes and inspections. Learn about the State Safety Data Quality (SSDQ) Inspection and Crash Record Completeness measures. Dig deeper into State data using the Records to Research supplemental report to identify records with incomplete information and learn how to find the missing information in these problematic records. Time will be available for States to share ideas about researching driver and vehicle data.
By the end of this session, participants will:
- Understand what information the Completeness measures are looking at and what affects the data used to determine the measures.
- Use the Records to Research supplemental report to identify records with incomplete information.
- Research the incomplete information in problematic records to find the information needed to correct the record.
03:00 PM ET - 03:30 PM ET
Networking Refreshment and Snack Break
Boston Park Plaza, Mezzanine Level, Ballroom AB Foyer
03:30 PM ET - 05:00 PM ET
Customizing Reports Using Pivot Tables
Boston Park Plaza, Mezzanine Level, Grand Ballroom B
Instructors: Beth Deysher, Zahra Nassirzadeh
Pivot Tables are a powerful tool that quickly summarize large amounts of data to support analysis, track program activity, or create reports. Using technical demonstration and hands-on, peer-inspired exercises, learn how to use data in Excel and produce Pivot Tables.
By the end of this session, participants will:
- Identify when it is appropriate to use a pivot table.
- Create and use a pivot table.
03:30 PM ET - 05:00 PM ET
Fatal Crash Completeness Measure and the FARS/MCMIS Matching Tool
Boston Park Plaza, Mezzanine Level, Clarendon Room
Instructors: Jeremy Crowell, Dana Schweitzer
Learn how to use the FARS/MCMIS Matching Tool to identify improvements to State crash record processing procedures. The Tool helps reconcile differences between The National Highway Traffic Safety Administration’s (NHTSA) Fatality Analysis Reporting System (FARS) and FMCSA’s MCMIS databases by matching fatal large truck and bus crash records between the two databases.
By the end of this session, participants will:
- Understand what the FCC Measure is looking at and what affects the data used to determine the measure.
- Use the FARS/MCMIS Matching Tool.
- Understand the importance of working with your State’s FARS analysts and their importance role within the Data Quality process.
March 7, 2024
07:00 AM ET - 03:30 PM ET
Event Registration and Member Services
Boston Park Plaza, Mezzanine Level, Ballroom AB Foyer
07:00 AM ET - 08:30 AM ET
Networking Breakfast
Boston Park Plaza, Lobby Level, Avenue 34
08:00 AM ET - 10:00 AM ET
Accuracy
Boston Park Plaza, Mezzanine Level, Clarendon Room
Instructors: Catherine McInnis, Jessica Russell
Learn about the State Safety Data Quality (SSDQ) Inspection and Crash Accuracy Measures and the link between reporting the correct carrier and CMV safety. Dig deeper into State data using the Records to Research supplemental report to identify records with inaccurate information and learn how to research the accurate information in these problematic records. Through technical instruction and hands-on exercises, learn how to correct records with missing USDOT Numbers and how to identify inaccurate information when a USDOT Number is provided. Time will be available for States to share ideas about researching driver and vehicle data.
By the end of this session, participants will:
- Understand what information the Accuracy Measures are looking at and what affects the data used to determine the measures.
- Use the Records to Research supplemental report to identify records with inaccurate information.
- Research information in problematic records and find the accurate information to correct the record.
08:30 AM ET - 10:00 AM ET
FMCSA Portal, OCs, and Account Management/Cybersecurity
Boston Park Plaza, Mezzanine Level, Grand Ballroom B
Instructors: Jamie Vassar
The FMCSA Portal is the focal point for how most of FMCSA’s systems are accessed. This session is geared for participants to be able to request roles and access, and to navigate through the Portal. Organization coordinators
are also encouraged to attend for refresher training. This course will also provide training on relevant cybersecurity and privacy-issue related to accessing FMCSA systems.
By the end of this session, participants will:
- Understand how to create accounts and request access to FMCSA system.
- Understand how to navigate to FMCSA’s connected systems.
- For organization coordinators, how to manage their users’ accounts, including the Account Validation Survey.
- For organization coordinators, get answers to questions on account management.
10:00 AM ET - 10:30 AM ET
Networking Refreshment Break
Boston Park Plaza, Mezzanine Level, Ballroom AB Foyer
10:30 AM ET - 12:00 PM ET
Completeness
Boston Park Plaza, Mezzanine Level, Grand Ballroom B
Instructors: Olivia Gillham, Jim Wright
To focus resources and reduce crashes, FMCSA relies on States for complete (i.e., accurate and comprehensive) data on crashes and inspections. Learn about the State Safety Data Quality (SSDQ) Inspection and Crash Record Completeness measures. Dig deeper into State data using the Records to Research supplemental report to identify records with incomplete information and learn how to find the missing information in these problematic records. Time will be available for States to share ideas about researching driver and vehicle data.
By the end of this session, participants will:
- Understand what information the Completeness measures are looking at and what affects the data used to determine the measures.
- Use the Records to Research supplemental report to identify records with incomplete information.
- Research the incomplete information in problematic records to find the information needed to correct the record.
10:30 AM ET - 12:00 PM ET
DataQs Fundamentals
Boston Park Plaza, Mezzanine Level, Clarendon Room
Instructors: Jeremy Crowell, Janna Cox
12:00 PM ET - 01:30 PM ET
Networking Lunch (Provided)
Boston Park Plaza, Lobby Level, Avenue 34
01:30 PM ET - 03:00 PM ET
Crash Definitions
Boston Park Plaza, Mezzanine Level, Grand Ballroom B
Instructors: David Hetzel
The MCMIS Crash File contains statewide crashes that meet the federal reportable criteria. This session will review the crash collection criteria as well as examples of requests submitted in the crash-not reportable category through both introductory and more in-depth examples.
By then end of the session, participants will:
- Identify the criteria for the vehicles and accident severity.
- Distinguish between vehicles that qualify and do not qualify for non-reportables.
- Qualify non-collision accidents (i.e., overturns, fires, etc.).
- Qualify non-contact vehicles.
- Determine disabling versus functional or mechanical issues.
01:30 PM ET - 03:00 PM ET
SafeSpect and Data Quality Impacts - VOLPE
Boston Park Plaza, Mezzanine Level, Clarendon Room
03:00 PM ET - 03:30 PM ET
Networking Refreshment and Snack Break
Boston Park Plaza, Mezzanine Level, Ballroom AB Foyer
03:30 PM ET - 05:00 PM ET
Closing Session: Conference Wrap-up and Open Forum
Boston Park Plaza, Mezzanine Level, Grand Ballroom A