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Virtual CVSA/FMCSA Data Quality and Systems Training

March 1-5, 2021

Schedule

Note: All sessions will take place in Eastern Standard Time (EST).

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March 1, 2021

10:00 AM ET - 10:30 AM ET

General Session

Moderator: Holly Skaar, Commercial Vehicle Safety Research Analyst Sr., Idaho State Police, Information Systems Committee Chair 

Join us as we kick off the first-ever Virtual CVSA/FMCSA Data Quality and Systems Training event. CVSA Information Systems Committee Chair Holly Skaar, Commercial Vehicle Safety Research Analyst, Sr. with the Idaho State Police, and FMCSA Data Quality Program Manager, Analysis Division, Scott Valentine will show you what you can expect during this five-day virtual training experience. You’ll also hear from:

  • CVSA President Sgt. John Samis, Delaware State Police
  • Pavan Pidugu, Chief Technology Officer, FMCSA
  • Thomas Keane, Director, Office of Safety Programs, FMCSA
  • Jack Van Steenburg, Chief, Safety Officer and Assistant Administrator, FMCSA

11:00 AM ET - 12:30 PM ET

SAFETYNET: Life of a Record Before the MCSAP Office

State inspection and crash reporting processes can involve multiple organizations and affect the quality of records before reaching the MCSAP Office. Learn about the FMCSA resources available to help improve data before it reaches the MCSAP Office. Participants will learn:

  • How the state organizations involved throughout the reporting process can affect data quality
  • About the FMCSA resources for improving data before it reaches the MCSAP Office

11:00 AM ET - 12:30 PM ET

Policy: Fundamentals of Addressing RDRs

The DataQs Analyst Guide supports states’ management of requests for data reviews (RDRs). This session will highlight key points in the Analyst Guide as well as recent changes. Using a presentation and question/answer format, participants will:

  • Review the fundamentals of addressing RDRs
  • Learn about changes to the Analyst Guide
  • Review common questions
  • Have the opportunity to ask questions

01:30 PM ET - 03:00 PM ET

SAFETYNET: Life of a Record After the MCSAP Office

When the state inspection and crash records reach FMCSA, they are used in a variety of systems like MCMIS, SAFER, and A&I. Learn about the FMCSA resources available to help monitor data and improve the measures. Participants will learn:

  • About the Data Quality Specialist role and how it can assist your data quality efforts
  • How the records reported affect the SSDQ measures
  • About the FMCSA resources for improving data even after it has been uploaded to FMCSA

01:30 PM ET - 03:00 PM ET

Policy: FMCSA Cybersecurity and Privacy

FMCSA’s DataQs system contains crash and inspection data issues. Based on the data, this information is subject to protections with confidentiality, integrity and availability. This session will review best practices and compliance requirements to protect data that could potentially cause harm if compromised. Provide personnel access and transmit personally identifiable information/sensitive personal information (PII/SPII) data with the knowledge of safeguards that must be in place. This session will cover introductory and more in-depth issues. Using federal requirements, best practices and group discussion, participants will learn:

  • Laws and policies that support FMCSA’s compliance requirements to protect data
  • Types of information that need protection – PII/SPII
  • Best practices and methods to ensure the confidentiality, integrity and availability of PII/SPII data are appropriately safeguarded
  • A review of potential outcomes when data is compromised due to the lack of safeguards
  • How to report a compromise or suspected compromise

March 2, 2021

10:30 AM ET - 12:00 PM ET

SAFETYNET: How to Configure SAFETYNET for Improved Efficiency

Even if you are not a SAFETYNET administrator, understanding configuration options and features can help complete tasks efficiently. Using technical instruction and SAFETYNET demonstrations, participants will learn:

  • How the SAFETYNET configuration options help with daily routines
  • How to navigate the interface
  • How to configure a variety of changes, including entering different components of locally defined fields for state-specific activity (pages versus fields), mapping state violations and exporting the configurations to Aspen

To supplement discussion and help participants apply what they’ve learned, participants will be able to take home a list of configuration ideas that can be shared with their SAFETYNET administrators.

10:30 AM ET - 12:00 PM ET

Policy: DataQs – Adjudicated Citations Policy Refresher

FMCSA’s DataQs system is used by motor carriers and drivers to request a review of crash and inspection data issues. This session will review examples of requests submitted in the inspection adjudicated citation. Using case studies and group discussion, participants will learn:

  • Basic and finer points of the adjudicated citations policy
  • How to apply the adjudicated outcomes
  • How to apply definitions, like costs, fines or fees, to the outcomes
  • How to evaluate plea agreements
  • How to handle multiple violations on a single citation

01:00 PM ET - 02:30 PM ET

SAFETYNET: Query Mechanics

Participants will learn how to write queries in SAFETYNET. Time will be available for participants to share their ideas and ask questions. Using technical instruction, participants will learn:

  • How to access and navigate the query function
  • How to write query language, including grouping, date ranges, multiple-layered queries and wildcards

01:00 PM ET - 02:30 PM ET

Policy: Crash Data Reporting

March 3, 2021

10:30 AM ET - 12:00 PM ET

SAFETYNET: Query Applications for Inspection and Crash Records

This session will build on the Query Mechanics session. Learn how queries can save you time and help you best respond to data requests, locate compromised data and understand your state’s safety activity. Time will be available for an open discussion for participants to share their ideas. Using technical instruction, participants will learn:

  • What fields are available for queries, including what questions can and cannot be answered
  • Best practices for how and when to use queries in the daily routine
  • How to write queries to complete tasks (e.g., counting records, responding to inspector activity requests, or responding to requests to support new state legislation) more efficiently
  • How to save, export and print queries
  • How to navigate pitfalls and limitations

10:30 AM ET - 12:00 PM ET

Policy: Current Topics and Trends in Data (Tentative)

Discussion centered around recent topics involving FMCSA and state data systems.

01:00 PM ET - 02:30 PM ET

Policy: FMCSA Portal, OCs and Account Management

The FMCSA Portal is the focal point for how most of FMCSA’s systems are accessed. This session will show participants how to request roles and access, and navigate the portal. Organization coordinators (OCs) are also encouraged to attend for refresher training. Through presentation and demonstration, participants will learn:

  • How to create accounts and request access to FMCSA systems
  • How to navigate to FMCSA’s connected systems
  • For organization coordinators, how to manage their users’ accounts
  • For organization coordinators, get answers to questions on account management

01:00 PM ET - 02:30 PM ET

SAFETYNET: Creating and Customizing SAFETYNET Reports

Learn how your peers are getting the most out of their SAFETYNET data by customizing reports and exporting data to Excel. Using peer-generated reports and exercises, participants will:

  • Customize SAFETYNET report outputs by applying simple queries in SAFETYNET
  • Export SAFETYNET data from the grid to Excel
  • Practice customizing reports in Excel using pivot tables

March 4, 2021

10:30 AM ET - 12:00 PM ET

SAFETYNET: How to Improve Accuracy in Inspections and Crashes

Understanding the link between reporting the correct carrier and safety data is important. Learn about SSDQ Inspection Accuracy and Crash Accuracy measures, and how to use the carrier match tool in SAFETYNET to report the correct carrier. Time will be available for participants to share their ideas for how to research carrier data. Using technical instruction, participants will learn:

  • How and why to record the correct carrier type (for crash)
  • The comprehensive steps for completing the carrier search, including the pros and cons of individual and in-batch options
  • How to use the A&I non-match reports to improve data quality
  • Why census updates are important to data quality
  • How to complete census updates

10:30 AM ET - 12:00 PM ET

Policy: ACE, AIM, MCMIS, Query Central, ELDs

MCMIS is FMCSA’s central repository containing information related to company registrations (census), crashes, inspections, investigations and enforcement actions. FMCSA has released new tools over the past several years for accessing motor carrier data for enforcement and research purposes. Through presentation and demonstration, participants will learn:

  • How to find information about specific motor carriers
  • How to find inspections and crash records
  • What reports are available to support data collection

01:00 PM ET - 02:30 PM ET

SAFETYNET: Common Issues

There are a number of common issues that can arise in SAFETYNET and disrupt your daily routine. Knowing how to identify and handle these issues can improve your efficiency and data quality. The collection of common issues you will hear about have been identified by experienced SAFETYNET operators and administrators, and FMCSA technical support. Using technical instruction and SAFETYNET demonstrations, participants will learn:

  • How to use activity logs
  • How to identify and correct reject records
  • How to manage records, including deleting and archiving
  • How to check for an interrupted download
  • How to use the verify checkbox

01:00 PM ET - 02:30 PM ET

Policy: Guest Speaker, National District Attorneys Association (Tentative)

March 5, 2021

10:30 AM ET - 12:00 PM ET

SAFETYNET: How to Improve Completeness in Inspections and Crashes

FMCSA relies on the states for complete, accurate and comprehensive data on eligible crashes and inspections to focus resources and reduce crashes. Learn about the SSDQ Inspection Record Completeness and Crash Record Completeness measures. Time will be available for participants to share their ideas for how to research driver and vehicle data. Using technical instruction and peer exchange, participants will learn:

  • How to identify incomplete records
  • How to research the data to fill in blank or incomplete fields
  • How to use an optional new process for flagging records with legitimately missing data in the Crash Record Completeness measure

10:30 AM ET - 12:00 PM ET

Policy: Aspen Enhancements and Configuration (Tentative)

Aspen is the software that FMCSA created to assist federal and state enforcement personnel who conduct roadside inspections. Split into two sessions, state personnel will learn about recent enhancements and how to optimally configure Aspen, and can ask questions about the software. Through presentation and demonstration, participants will learn:

  • Recent changes and features
  • Configuration options
  • Upcoming releases

01:00 PM ET - 02:30 PM ET

FMCSA IT Modernization and Q&A

FMCSA Chief Technology Officer Pavan Pidugu will be provide an update on IT modernization and will answer your questions.

02:45 PM ET - 03:30 PM ET

Closing Session: Wrap-up and Open Forum

Moderators: Holly Skaar, Commercial Vehicle Safety Research Analyst Sr., Idaho State Police; CVSA Information Systems Committee Chair Scott Valentine, Data Quality Program Manager, Analysis Division, FMCSA Ankur Saini, IT Director, FMCSA Joel Hiatt, IT Customer Engagement Manager, FMCSA Everett Dowd, Chief of IT Operations, FMCSA In this closing session:

  • We will review and address topics brought up during the training
  • Tell us what you want to see in future FMCSA systems
  • Ask questions of FMCSA and CVSA during an open forum
  • Share what you liked and what can be improved about the training